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7 Tips for a Successful Occupied Remodel

Remodeling an office space can significantly disrupt operations. From noisy machines to cramped spaces, working in a construction zone is a logistical challenge. But many companies choose to stay in the office even during the remodeling process in order to preserve their routine and maintain productivity. Considering an occupied remodel? Here are seven tips on how to increase productivity and decrease disruption during a workplace renovation.

#1 Gather Employee Feedback

Before you finalize the design with contractors, talk to your employees about your remodeling plans. This will directly impact their workflow after all. Ask employees for their input on remodeling decisions through a survey or during a meeting. Ask questions like, what areas of the office do you use the most? What improvements would you like to see implemented? This information will help you structure the remodel to be minimally disruptive and may give you a better idea of how to improve high-use areas of the workspace.

#2 Use a Storage Container

If you’re doing a significant remodel, it’s likely that some office equipment and furniture will have to temporarily move out of the space. Instead of hauling everything to a storage unit, consider hiring a storage container as a more proximate storage solution. This way, your storage solution is nearby in case you need to retrieve equipment or remove more items from the office.

#3 Be Clear About Safety

One of the biggest challenges employers must face during an occupied remodel is communicating proper safety protocols to employees. With heavy-duty equipment, ladders, and other hazardous tools present in the workplace, it’s essential for employees to adopt the necessary precautions. Consult with your contractor about potential hazards and update employees on safety measures throughout the process. In general, the easiest way to maintain workplace safety is to separate employees from the active construction zone as much as possible.

#4 Adopt a Hybrid Model

Nowadays many businesses are operating with a hybrid work model. This means that employees come into the office a few days a week and work from home a few days a week.

Instead of allowing employees to choose which days they spend at the office, consider enforcing a consistent schedule for all employees. This way, contractors have an opportunity to complete extra disruptive tasks during the days when employees are working from home and the office is empty.

#5 Ask About Contractor Flexibility

In some cases, your contractor may be willing to work flexible hours in order to accommodate a standard workday. Whether the construction crew comes in on weekends or after-hours on weeknights, see if you can negotiate off-times for construction to take place.

#6 Consult Your Contractor

Don’t be afraid to keep the channels of communication open between you and your contractor. Remember, they are an ally in guiding you through the remodeling process. It’s likely that this isn’t their first remodel job, and they may have some advice and insights on how to structure the remodel to be less disruptive for employees. See if you can establish a timeline for the remodel in order to give employees a heads-up about what to expect in the coming months.

#7 Track Renovation Progress

Make sure you stay up-to-date on renovation progress. Establish a schedule for necessary tasks with your contractor and check-in periodically to see how the project is developing. Regular updates allow you to be more transparent with employees about the project status. Tracking the renovation progress will also help you adapt to unforeseen complications should any arise.

Let Buildout Pros Be Your Guide

Managing an occupied remodel is easy when you partner with the team at Buildout Pros. From remodels to ground-up construction, Buildout Pros is your one-stop shop when it comes to improving your workspace. From design to planning, to construction, to maintenance; we pride ourselves on the quality of our work.

At Buildout Pros, our team values communication and end-to-end transparency when it comes to our client relationships. Use our online client portal to view project updates and see completed tasks in real-time. Bump into a problem with your facility down the road? We offer maintenance services through our extensive network of partners across the nation.

Are you ready to upgrade your office space? Contact Buildout Pros today to get started!

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